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Apparel Manufacturing & Wholesaling

Syscap’s Apparel Manufacturing & Wholesaling System is an optional & separately priced system that has been specifically designed for:

  • Apparel manufacturers who manufacture through the use of external ‘makers’.
  • Importers and wholesalers who have the problem of coping with customer orders that involve merchandise that has to be controlled at the colour/size level of detail.
  • Apparel manufacturers and wholesalers who also operate retail stores - the system fully integrates with the MINDER Point-Of-Sale and Retail Inventory Management systems.

The MINDER Apparel Manufacturing and Wholesaling systems incorporate the following functions:

  • Range Control
  • Apparel Customer Order Processing
  • Manufacturing Control
  • Inventory Control
  • Sales & Gross Profit reporting
  • Accounts Receivable

... and has been engineered and priced to meet the needs of both small and large organisations.

Facilities are provided within the MINDER system to meet your needs in the areas of:

  • Establishing seasonal ranges and the production of ‘Range Listings’, order blanks, etc.
  • Processing of colour/size-based customer orders to go into the manufacturing and/or distribution processes.
  • In-depth and exception reporting to assist in controlling the acceptance of customer orders in relation to fabric availability, credit worthiness, etc.
  • Producing picking tickets to facilitate the filling of orders and the shipment of merchandise.
  • Reading barcodes at the time of shipment with inter-active checking against the customer’s order (i.e. Direct Shipment Facilities).
  • Invoicing.
  • Stock control.
  • Sales analysis and gross profit reporting.
  • Accounts receivable.

Customer Order Processing
The customer order entry facilities have been carefully designed to cope with the intricacies of color/size.  Some of the key elements involved are:

The MINDER system provides for customer orders to belong to a particular season to fit in with your marketing and distribution procedures.

Different types of orders:
MINDER provides for the following types of orders that are relevant to the apparel industry:

  • Range Orders: For merchandise to be delivered during the forthcoming merchandising season.
  • Bulk Orders: For the booking of production and against which, in due course, distribution orders will be raised to determine what quantities should be shipped to each of the customer’s locations.
  • Invoice Orders: Providing for immediate dispatch and invoicing of merchandise that is currently available for delivery.

Multiple ship-to addresses:
The MINDER system provides for the carrying of multiple delivery locations, and for the nomination of the location appropriate to the order being entered.

Credit checking:
If the order being entered results in the state of the customer’s account going outside the limits you have set, the system brings the matter to your attention. You have the option of completing the entry of the order; the system will put it into a ‘credit hold’ status and not include it in any picking ticket activity until you specifically remove its credit hold status.

Clients who use the Direct Shipment Facilities enjoy the benefit of additional credit checking. The MINDER system checks the credit status of your customers account at the time of shipment and affords you the opportunity of deferring shipment if the account is ‘out of order’.

Colour/size oriented order detail entry:
As you well know, this is the critical element. The combined factors of the level of detail, the need for a very high degree of accuracy, and the fact that the flow of orders comes in a big rush, means that most apparel wholesalers need all the procedural help available.

Features of the MINDER apparel order entry system that assist you in optimising this detailed order entry procedure include the following:

  • When you advise the system of a Style you nominate…
  • The valid range of colours,
  • The valid range of sizes,
  • The size grid worksheet from which the order will be entered.
  • When the Style number is nominated during the order entry process the system will…
  • Set up the appropriate size grid worksheet column layout,
  • Prompt the operator with the valid colour codes and description,
  • Only accept the entry of order quantities for sizes that are valid for the Style being processed.

Cutting orders
The MINDER Apparel Manufacturing & Wholesaling system provides for the processing of cutting orders.

Two sets of facilities are provided. One, the system provides for the entry of cutting orders that you see fit to compile manually. Two, the system provides for the automatic generation of cutting orders based on the customer orders that have been input to the system.

Amongst the many features of the system is the ability to produce bar-codes covering the merchandise to be manufactured. This facility enables you to send the bar-codes to the maker to be attached to the merchandise as part of the making process. Naturally, comprehensive Work-in-Progress reporting is provided to enable you to retain full control of the manufacturing process.

‘Pigeonhole’ or ‘pick’ – It’s your choice!
Do you store your merchandise by style code until it is time for picking, packing and shipment…or, do you pigeonhole it by customer ?

The MINDER Apparel Manufacturing & Wholesaling system enables you to operate either way, or, if required, you can use a combination of both shipping techniques.

The traditional ‘Picking’ method:
When using this procedure you nominate the range of orders and/or customers and the order delivery cut-off date, and the system produces the picking tickets for the relevant orders. The picking tickets are marked to confirm the stock that is extracted for shipment and the system produces the associated invoices to go with the goods.

The new ‘Pigeonhole – Direct Shipment’ method:
When using this method you are working inter-actively with a computer workstation. This is achieved by means of a barcode scanner with a cable long enough to work efficiently with the merchandise being shipped, or, the more modern approach of using a cordless scanner that uses RF (Radio Frequency) technology, and that can transmit scanned barcodes over a distance of up to fifty metres.

At the time merchandise is received from the makers, it is allocated into customer pigeonholes. At the time of shipment the merchandise is taken from the pigeonhole to the shipping area. The customer code is entered at the computer workstation and the bar-codes of the garments are scanned.

As each garment is scanned, the system examines the customer order (or orders if there is more than one) and displays a message if the item is ‘unusual’ in any way. For example, the system will highlight items that are scanned but which the customer has not ordered, items that are on the order but which have not been scanned, over/under quantity shipments, etc.

These facilities have been implemented in a manner that is highly efficient… The normal procedure is to scan the bar-codes on all the garments on the racks. When the last item has been scanned, the screen is examined to see if any delivery anomalies have been highlighted.

Accounts Receivable
As you would expect, once the invoice has been issued, it is automatically incorporated into the accounts receivable system. The advantage of this is that monthly statements can be produced straight after the last invoice for the month has been raised. Ultimately, the benefit to you is that your accounts are there with your customer, to be considered for payment with the earliest of them.

Stock Control
The MINDER Apparel Manufacturing & Wholesaling package provides you with effective stock control, by season, and at color size level of detail.

When you inquire of the system about stock levels you have the option of also finding out (at color/size level of detail):

  • What you have ordered but which has not yet been delivered by your suppliers,
  • What orders you are holding from your customers, and provides you with a net stock ‘available’ figure.

Sales & Gross Profit Reporting
At the time invoices are raised and posted into the accounts receivable system, they are also posted into what is termed the ‘Sales History’ sub-system. This sub-system files the information in a manner in which it can be recalled on the basis of Customer, Customer category, Product, Product category, Salesperson, etc.

There are four types of reports provided…

Analysis Reports:
Nine different formats (e.g. by Customer, by Product, etc.) are available to provide you with current period and YTD (i.e. Year-To-Date) information. At the time you request the production of the report, you are asked to nominate whether profit information is to be included on the report. This facility allows you to produce matching management and operational reports with a minimum of effort.

Comparison Reports:
Five different formats are available. These reports provide the facility to compare ‘this period this year’ and YTD, with the same period last year and YTD last year, and also provide the option to include or exclude profit information.

Invoice History Reports:
Three different formats are available. These are very detailed reports that show full information about each transaction.

Detail Reports:
Five different formats are available, each of which report at invoice level and show Quantity, Cost and Sale amount information.

As you would expect from a modern system, you have the option of selecting the range of keys (i.e. customers, products, etc.) that you wish to have reported; you do not have to produce a one hundred page report to get the one page of information you require. Further, as with all reports from the MINDER system, you have the option to scroll the report on the computer monitor/screen to view it, rather than (or before) physically printing it on paper.

‘Source Code’ Supported Systems
While ultimately this is a technical issue, there is a most important ‘non-technical’ consideration.

We use the term ‘source code supported’ to highlight the fact that we, as the developers of the systems, have the wherewithal to modify and enhance them to meet the specific needs of our clients. By contrast, there are many systems marketed by organisations who do not have access to the ‘source code ‘ of the systems they market, and this often leads to considerable frustration amongst the users of those systems.