Home arrow Point of Sale arrow Cash Register Functionality
Print

 Cash Register Functionality

The importance of controlling cash and the other forms of payment received in exchange for merchandise cannot be over-stated.  When it comes to ‘tickling the till’, human ingenuity knows no bounds.

The primary objective is, therefore, to ensure that the assets of the company are appropriately protected.  This is achieved by preventing this ingenuity from being put to work, and where this is not possible, to bring its consequences to light as promptly and as efficiently as possible.

Specifics of the problem and how Syscap’s POS system provides for them are as follows…

  • Providing an appropriately secure and convenient place for holding cash and other forms of payment (e.g. cheques)
    ImageSyscap’s POS system provides an electronically driven cash drawer that is only opened for transactions that require its use, and only at the appropriate point in the handling of the customer transaction.
    There is a ‘No Sale’ facility that enables the drawer to be opened at other times but use of this facility is monitored and details of use are reported.
  • Detailed customer receipt fully explaining the transaction
    Syscap’s POS system uses a 40-column receipt printer to provide a fully detailed customer receipt.  For example:

Image 

MINDER POS is an ‘event driven’ system, similar in style to the traditional cash register. What that means is that you don’t have to tell the system you want to record a sale; MINDER POS knows it is there for that purpose and you simply record the sale… i.e. ‘ring-up’ the items being sold, total, and then process the payment. If you want to do something other than record a sale, such as recording a Return, then, as with traditional cash registers, you press the Return ‘modifier’ key, and proceed as for a sale.

Methods-of-payment supported by MINDER include:

  • Cash (with rounding up, down, nearest)
  • Cheque (with optional validation)
  • eftPOS (free-standing or interconnected with MINDER POS)
  • Layby
  • Accounts
  • Vouchers: Credit notes, Gift vouchers, Bonus certificates

Identify the products being sold by…:

  • Scanning a barcode
  • ‘Touching’ a preset product on the screen.
  • Selecting from a pre-set or ‘Custom keyboard’.
  • Keyboard entry of the code
  • By means of MINDER’s extensive product look-up facilities

‘X/Y’ reads – Day-to-date & end-of-day balancing:

  • Sales day-to-date & ‘Takings’ day-to-date at the press of a button
  • End-of-day balancing and highlight of under/overages by payment type
  • Denomination count assist facilities
  • Automated End-of-day reports via reporting macro

Audit considerations:

  • All POS activity is committed to a journal file on hard disc
  • Transaction consecutive number logic operates, and breaks are automatically reported
  • Cancelled transactions use a consecutive number and are automatically reported
  • Journal file can be interrogated and/or printed at any time, and be included in the automatic end-of-day. It cannot be changed. A logged transaction has to be voided and reentered if necessary.
  • Journal file can automatically be transmitted to head-office as part of overnight processing

Other facilities/features of MINDER cash register functionality include:

  • Optionally enforced ‘Reason Codes’ in respect of Discounts, Returns, Voids, etc.
  • Split tendering
  • Transaction ‘Hold’ facilities (up to four transactions).
  • Monitoring/reporting of abnormal cash drawer opening
  • Returns and/or refunds can be part of a regular sale
  • User select number of copies of sales docket
  • Optional A4 style invoice